Workplace Research & Consulting

The perfect office is the result of a creative space arrangement project based on a work environment analysis conducted in advance. This combination is key for an efficient and innovative enterprise. However, in each case it means something different. How can you design a space that meets the needs of a particular organisation? How can you provide teams with the right working conditions? How can you create a space that supports, motivates and inspires employees to come up with innovative ideas?

There are many different types of workplace arrangement. A cellular office, a zonal office, an open space or an office based on the Activity Based Working concept with the use of desk sharing – which type should you choose? How should you apportion communication, concentration, administration and relaxation zones? Many questions arise at the design stage, and the arrangement possibilities are unlimited. Good decisions made at this stage lead to benefits for your company.

Activity Based Workplace

Zonal office

Open space

Cellular office

Representatives of different generations work together in one office and they all should feel comfortable. The older usually prefer closed rooms where they can feel safe, while the younger prefer to work in a team and have access to the Internet and all the necessary office devices. It is also essential to take into account the work styles of different departments and the interactions between them. How can you meet all these needs? How can you design a functional office arrangement? How can you make sure all employees will follow the office rules?

Two of the main actions that take place in the office – concentration and communication – require sectioned off zones to ensure employees work efficiently without disturbing each other. A silent room, a corporate library, a booth with acoustic walls, meeting rooms of various sizes, project and creative work places or sofas located in the open space – an employee’s choice of workstation should depend on the type of task they are performing at that moment. It is also worth providing employees with access to a relaxation zone.

Regeneration area

Concentration area

Administration area

Communication area

Building a new office block, changing its location or rearranging its interiors is a strategic investment. It can provide a company with many benefits. For example, it can help facilitate the work being done, attract new talent and keep valuable employees in the organisation. A visually attractive office makes a good first impression, but that’s not all. To achieve the desired effect, the project should be based on hard data.

The division of an office space into particular zones and the right arrangement of office equipment should be decided at the very first stage, when it is still possible to make some changes in the project – it may be necessary to build additional partition walls or implement solutions concerning air conditioning or acoustics.

possibility to carry out diverse tasks in comfortable conditions
increase in employees’ efficiency, satisfaction and engagement
stronger identification with the workplace
facilitated process of attracting and keeping valuable employees in the organisation

minimised number of factors distracting employees from performing their duties
easier cooperation between teams and departments
facilitated flow of information
use of new technologies that facilitate processes carried out in the company

office arrangement adjusted to the client’s needs
space optimisation and reduction of office operating costs
possibility to adjust the space to different situations and change its arrangement if necessary
coherent branding – the office is coherent with the company’s image

Today, clients expect an expert who will advise them on how to create an office that is perfectly adjusted to their needs. We can survey every company individually, taking into consideration not only the space available, but also the employees and the work they do. This approach enables us to prepare solutions that increase employees’ efficiency and satisfaction, and translate into better financial results for the organisation.

Karolina Manikowska
Workplace Research & Consulting Department Director

To ensure an office project meets the real needs of a particular organisation, it is worth carrying out a work environment analysis that will give precise answers to key questions. In this process, our experts rely on their own proven research methodology.

The research can involve:

analysis of space efficiency (e.g. the occupancy of workstations and meeting rooms),
description of work styles, activity profiles in particular departments and the network of interactions between them,
analysis of employees’ needs, expectations and satisfaction with the current office,
description of advantages and disadvantages of the current workplace,
determination of a development buffer.

To ensure the new space has a positive influence on employees, it is worth:

inviting them to co-create the new workplace

To ensure the new space has a positive influence on employees, it is worth:

informing them about particular stages of the project

To ensure the new space has a positive influence on employees, it is worth:

familiarising them with the new office and teaching them how to use it effectively

Sample research graph

Nowy Styl's data based on the analysis of 8,801 observation points in corporate clients' offices

A survey conducted by Nowy Styl among 932 employees working in different companies

Nowy Styl's data based on the analysis of 3,044 workstations in corporate clients' offices

A survey conducted by Nowy Styl among 840 employees working in different companies

A survey conducted by Nowy Styl among 874 employees working in different companies

A survey conducted by Nowy Styl among 524 employees working in different companies

A survey conducted by Nowy Styl among 853 employees working in different companies

A survey conducted by Nowy Styl among 874 employees working in different companies

A survey conducted by Nowy Styl among 840 employees working in different companies

A survey conducted by Nowy Styl among 524 employees working in different companies

Our experience
Who are we?

So far, we have conducted research and interviews among several thousand employees and managers from companies operating in several different business sectors. We have helped corporations and smaller companies from the service, BPO/SSC and IT sectors optimise their office spaces and save money. We have prepared thousands of visualisations that have helped our clients make the right decisions concerning the arrangement and equipment of their office space.

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