We have knowledge, practical experience and possibilities that stand behind our unique know-how. We advise our clients on arranging spaces by choosing effective solutions and products. Discover challenges of contemporary offices and find out how we can respond to them together.

Every good project starts with an idea. We inspire, share our expert knowledge and help people find the best solutions possible. Become familiarised with our research, articles and opinions.

We are an experienced expert, independent manufacturer and qualified adviser. Learn more about us – our history, sustainable development strategy and the values our company relies on.

Do you want to learn more about our offer, talk to our representative or discover the possibilities of cooperation? We invite you to contact us.

Can workspace motivate to work?

A committed employee is one of the greatest values for an organisation, especially in the face of decreasing unemployment and increasingly fierce fight for specialists on the market.  Workspace is a non-obvious but an extremely effective motivating factor, which can facilitate the performance of day-to-day tasks.

When searching for ways to motivate our employees, we should think of our first day in a new job. At the beginning, we are usually full of vigour and new ideas. We think about the new things we will learn, the challenges we will face and the people we will meet. We await the first day in a new workplace with a mix of fear and curiosity. It just goes to show that for many of us the sense of intrinsic motivation is natural.

As time goes by and we gradually get the hang of the new job, our internal desire to act either remains at the same level or spirals down. This depends largely on the type of environment we find ourselves in. When it turns out that our ideas are not welcome, the executives prefer a system of micromanagement and the atmosphere is quite tense, we lose our initial zest. The perspective of an attractive benefit package and a higher salary, which earlier seemed to be a key factor, no longer plays a major role. Not that we would like to have them taken away – it’s just that they lose their power as an incentive.

Autonomy, relations and competence development

The impact of these elements on our commitment is corroborated by research on what really motivates people to work. The work of Dr. Edward Deci, pursued by hundreds of researchers in the framework of developing the self-determination theory, demonstrated that meeting three psychological needs – autonomy, competence and relatedness – significantly affects our motivation. The need for autonomy is associated with the knowledge that we have a choice and we are the source of our own actions. The need for relatedness is manifested in the desire to be part of something larger and to create bonds with other people. The need for competence is linked to the feeling that we are able to achieve the goals set before us. To sum up, we want to feel empowered and efficient, to build quality and lasting relationships with other people. The outcome of the research shows unambiguously that the satisfaction of these needs not only enhances the so-called self-motivation and well-being but also fosters our creativity.

These needs are not fulfilled in many workplaces, because companies often operate according to obsolete patterns. Over the years management was dominated by a system taken straight from the military. The command and control style, focused mainly on monitoring the employee, assumed that "the boss knows better." The employees’ only task was to execute orders. This system triggered extrinsic motivation, which implied a desire to avoid punishment, and thus made it difficult to build a sense of efficiency, of having an influence on our work. A relation between superiors and employees under this style of management was neither positive nor based on partnership.

Dzisiaj wydajność pracowników nie zależy już od poziomu kontroli.

Does control demotivate?

Over the years this system has been mitigated, but looking at the style of management in many companies and at training programmes offered to managers, we can see that control is still a vital part of managers’ work.

Technological development has rendered the old methods of work supervision obsolete. Certainly, we can boost control by introducing certain rules: keeping personal phones in lockers, blocking certain websites on the company’s net, or monitoring the number of mouse clicks per hour. But we should also ask ourselves: will it really improve the intrinsic motivation of the employees and, eventually, our financial outcome?

Such actions will not serve to create a sense of responsibility and commitment among people, and those two are key to business efficacy these days. Today’s companies need proactive employees, who are not afraid to put forward new solutions and take the responsibility for their implementation. In the context of research outcome, organisations and their leaders should focus primarily on how to create conditions enhancing self-motivation among employees, a working environment which will fulfill the three needs – autonomy, competence and relatedness.

If we look at office design as one of the key elements of work environment, we will notice that it is often created on the basis of the old-style management rules. Open spaces, where teams carry out their task under the watchful eye of managers, reflect the once-popular way of thinking – If I see my employees, I can control their actions. Work revolves around the desk; other types of space, which would allow employees to cooperate and work more flexibly, are limited to the necessary minimum.

Workspace motivates and supports

Contrary to popular belief, the best contemporary workspaces are not those filled with swings and slides, but those which enhance the need for autonomy, relatedness and competence among employees. Such workspaces are functional, adapted to employees’ individual styles of operation and aim to foster their efficacy. These are not offices filled with long rows of desks which leave little room for choice or effective work. So what are the main characteristics of such workspace?

Najlepsze współczesne biura wspierają potrzebę autonomii, pokrewieństwa i kompetencji pracowników.

A workspace which fosters building relationships:

  • provides space for casual talks and joint actions, without disrupting the work of others,
  • allows people to meet, both in formal and informal situations,
  • facilitates and generates meetings with people from different parts of the organisation,
  • helps employees create an internal networking system.

A workspace which fosters autonomy:

  • does not restrict employees,
  • gives you the freedom to choose the place and time of work,
  • allows you to personally define the most efficient place to work.

A workspace which fosters competence:

  • facilitates the implementation of tasks by matching the style of work of individual teams,
  • enables you to work efficiently, regardless of its nature of the task,
  • supports learning processes and the information exchange,
  • allows you to take full advantage of the knowledge and skills, providing space for work which requires focus and for work in a team.

Not only do people affect the space they function in but also vice versa. A well-designed office can effectively foster the management style focused on creating the sense of commitment and shared responsibility. Naturally, some employees will require constant monitoring, e.g. due to their short employment history. Still, one of the greatest advantages of the most competitive companies are committed employees – those who need support in the performance of their tasks rather than monitoring. With them in mind, we should create workspaces that will assist them in their work rather than ones which will give us a false of control over those who require it.

Cookie Files

We would like you to have a comfortable experience using our Website. To this end, we try to match the displayed contents to your interests and preferences. We are able to do this because we store cookie files in your browser and because Nowy Styl sp. z o.o. (Data Controller) and our trusted partners process information which may constitute personal data for statistical, analytical and marketing purposes. By continuing to use our Website, without changing your privacy settings, you accept for cookie files to be stored on your terminal device and for information stored on your device to be used. Please note that you can always disable the cookie saving option in your browser settings and find out additional information about the processing of your personal data and your rights in our Privacy Policy.

I accept and go to the website


Our offer varies between countries, so if you would like to see products available in a different country please switch over to the relevant version of the site:

Unfortunately, due to technical limitations, this website is not available on your web browser.

In order to view this website, we suggest using:

Go to top